Minutes of SGM held 23rd September 2017 at Hampton Downs Race Track.
Present: Teddy Bassick, Eddie Donnelly, Graeme Moore, Chris Charlton, Andrew Hall, Lee Sefton, Ron Alexander, Martijn Weiss, Nikki Ongley, Mark Ongley, Haylee Wallace, Jenny Parkes, Kevin Geard, Todd Jolly, Daryl Currie, Tony Bowden, Paul Dunlop, Thomas Wright, Lawrence Wright, Matt Wallace, Carly Tollenaar, Ryan Urban, Johnny Bassick, Guest Robert Hutton.
Apologies: Ricky Lang, Tim Wakefield.
Elected Chairperson of this SGM, Graeme Moore. All in Favour
Haylee Wallace confirmed Quorum of financial members met.
2016 AGM Minutes as per Minutes put on the Superkart Drivers Club Website.
Matters arising from 2016 AGM Minutes.
Ron Alexander raised point of cash prize money being paid to 6th place was not mentioned in these minutes. Move to General Business for discussion.
Also Driver of the Day that was voted on not actioned. Moved to General Business for discussion.
Moved, Tony Bowden. Second, Kevin Geard. All in Favour.
Welcome everyone to SKDC 2017 SGM
This year has been marked by turmoil within the club committee, which built over time and came to a head after a request for KZ2 heavy class to run within the supplementary rules was rejected. I will speak later about KZ2 Heavy class.
The year in a nutshell
Club Secretary Nick Isaac resigned 10/12/2016. Frustrated by my committee and no apparent light at the end of the tunnel, and with work and family pressures, I resigned 12/12/2016, but said I would stay on until the club AGM.
For the last 9 months Club treasurer and Race Secretary Robin Isaac has not responded to a single email I have sent him. Effectively I have single handily managed the club, its finances and all the race meetings for the 2017 year. While Robin did stay on as Race Secretary there was a continuation of a lack of race results published and no response to membership requests.
After I published my resignation I was buoyed by the number of positive responses I received to help the club. I put together a new committee that I could readily work with.
The club AGM’s have previously been ‘loose’ to put it mildly. I am not one to follow a boring set of meeting rules and procedures. I like you all, am a driver that just wants to get back to the race track. While I am not proud of the last AGM, tensions and feeling were running high, and it was what it was. The exciting result of the AGM, a committee I could really work with, was short lived. It was pointed out to me that the meeting did not follow correct protocol and the elected committee was not legal. This is why we find ourselves here today, holding a SGM to rerun the previous AGM. You will note that this meeting is radically different to any other SKDC AGM, as we will be following correct meeting procedures by dotting all I’s and crossing all T’s.
I think you all have had a glimpse of the new committee at work, and can see the positive changes that will happen if given a chance. The result of todays SGM will decide the future path for Superkarting in NZ. This club is lucky to have so many people that only want to see superkarting grow into a sport that is “a destination, not a stepping stone”.
Moved, Matt Wallace. Second, Teddy Bassick. All in Favour.
2016 Audited Financial Report
Presented & Complete. Moved Andrew Hall, Second Teddy Bassick. All in Favour.
2017 Audited Financial Report has not been provided as yet by previous Treasurer.
Election of Officers.
Nominations received as per below, no further nominations from the floor.
President – Andrew Hall All in Favour
Club Secretary – Haylee Wallace All in Favour
Treasurer: Nikki Ongley All in Favour.
Election of Committee
Vice-President, Marty Weiss
Race Secretary, Jenny Parkes
Committee, Richard Simmonds
All in Favour.
Life Membership Nomination.
Eddie Donnelly. Moved, Andrew Hall, Second Teddy Bassick. All in Favour.
Membership Fees for 2018/19
Raised from $60.00 per year to $80.00 per year. All in Favour.
Change to Constitution Rule 9.9
Replace word ‘audit’ with ‘reviewed by an accountant or suitably qualified reviewer’.
Add: A set of audited accounts must be produced for the ensuing year if asked for by 75% majority of the available vote at the meeting. All in Favour
Change to Rule Amendment 6.11
………., except that the elected President of the club, secretary, treasurer and other committee members shall be granted Honorary members for the duration of his/her term in office.
Add: Race officials and Tech Officers that volunteer time to allow the club to function shall also receive honorary membership valid for 12 months from the last day of service. All in Favour
Change to Rule Amendment 7.9
Remove: Proxy votes are not allowed.
Replace with: Proxy votes may be cast and must be presented to the club secretary 3 clear days before an AGM or SGM. All in Favour
Motions, not effecting Constitution.
The club bank, BNZ to be notified that Ross Tait, Campbell Hicks and Robin Isaac can no longer access the SKDC bank account. All in Favour
New club secretary Haylee Wallace and Treasurer Nikki Ongley to be provided access to SKDC bank account. All in Favour
Prize Money for Series. 1st to 6th Placing. Was agreed at 2016 AGM, but not in minutes of the meeting published.
Discussion regarding this & decided that club remove prize money after the end of this current series. All in Favour.
Driver of the Day, agreed it will be left to the incoming committee to look into this. All in Favour.
Martijn Weiss handed out presentation regarding incentives & initiatives the incoming committee would like to try & achieve in the next 12 months. This will be available to all members.
Meeting Closed 4-45pm